Data protection information
The Max-Planck-Institut für Eisenforschung GmbH (MPIE) takes the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis. In the following section, we explain which data we record when you visit one of our websites, and exactly how they are utilized.
A. General information
1. Scope of data processing
As a matter of principle, we gather and utilize users' personal data only to the extent required to ensure the functioning of our website and of our contents and services. The gathering and utilization of our users' personal data normally occurs after users have granted their consent. An exception occurs where data processing is legally permitted.
2. Legal basis of data processing
To the extent that permission of the affected individual is obtained for the processing of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.
If processing is required to safeguard the justified interest of the MPIE or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.
3. Data deletion and storage duration
The affected individual's personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Storage can also occur if provided for by European or national legislators in EU regulations, acts or other legislation to which the MPIE is subject. A blocking or deletion of data then occurs only if a storage period prescribed by one of the aforementioned norms expires, unless a necessity exists in relation to the further storage of the data for the arrangement of a contract or the fulfilment of a contract.
4. Contact details of the individuals responsible
The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the
Max-Planck-Institut für Eisenforschung GmbH
phone: +49 (211) 6792-0
5. Data Protection Officer's contact details
The Data Protection Officer at the entity responsible is
phone: +49 (211) 6792 - 927
The data protection officer of the Max Planck Society for the Advancement of Science (MPG) can be reached as follows:
phone: +49 (89) 2108-1554
B. Provision of the website and creation of log files
Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer.
The following data are gathered temporarily:
- Your IP address
- Date and time of your access to the website
- Address of the page visited
- Address of the previously visited website (referrer)
- Name and version of your browser/operating system (if transmitted)
These data are stored in our systems' log files. These data are not stored together with the user's other personal data.
The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users' IP addresses are deleted or removed so they can no longer be allocated to the visiting client.
The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.
C. Web analysis
- IP address, anonymized by means of abbreviation
- Two cookies to distinguish between different visitors (pk_id and pk_sess)
- Previously visited URL (referrer), if communicated by the browser
- Name and version of the operating system
- Name, version and language setting of the browser
- URLs visited on this website
- Times of page visits
- Type of HTML requests
- Screen resolution and colour depth
- Technologies and formats supported by the browser (e.g. cookies, Java, Flash, PDF, WindowsMedia, QuickTime, Realplayer, Director, SilverLight, Google Gears)
The saving and analysis of data is carried out solely on a central server operated by the MPG. In addition to the central website www.mpg.de, it is also used by most Max Planck Institutes and many MPG project websites.
The legal basis for the processing of personal user data is Art. 6 para. 1 lit. f GDPR. By processing personal user data, we are able to analyse our users' utilization behaviour. Analysis of the data collected enables us to compile information on the use of the individual components of our web pages. This helps us improve our websites and their user-friendliness on an ongoing basis. These purposes also constitute our legitimate interest in data processing according to Art. 6 para. 1 lit. f GDPR. Anonymizing the IP address means that user behaviour can no longer be attributed to a specific person.
The data is deleted after the final annual totals have been arrived at for access statistics.
It goes without saying that you have the opportunity to object to your data being collected. The following independent methods are available to you if you wish to object to data collection by the central server:
- In your browser, activate the Do-Not-Track setting. If this setting is active, our central server does not save any of your data. Important: Do-Not-Track generally only applies to the one device and browser on which the setting is activated. If you use several devices/browsers, you must activate Do-Not-Track separately on each one.
- Use our opt-out function. Click on the check mark in the following selection box under https://www.mpg.de/privacy-policy/data-collection-opt-out in order to stop or re-activate data collection. If the selection box is deactivated, our central server does not save any of your data. Important: For the opt-out, we have to store a special recognition cookie in your browser. If you delete this or use a different PC/browser, you have to object to data collection once again on this page.
There is no storage of this data together with other personal data relating to the user.
- Language settings (localization) of the browser: Session Cookie i18next
- Session data (click series, pages accessed, current language and any error messages on forms: Session Cookie mpie_session_r
- Form security (secures communication via web forms): Session Cookie csrf_token
- Function of the language switch
- Automatic takeover of the browser's language settings
- Remembering of form details entered: words used in searches within the website, details entered in the contact form (Section F)
The user data collected by technically required cookies is not used to create user profiles. These purposes also constitute our legitimate interest in the process of personal data according to Art. 6 para. 1 lit. f GDPR.
Disable and manage cookies in common browsers
E. Data transmission
The management and storage of your personal details is carried out by selected services within the framework of commissioned data processing on systems of the
JustRelate Group GmbH
and at the organizations described in more detail in the further sections:
- Contact form (Section Contact form)
- Registration for subscriber management (Section Registration)
Your personal data is only transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data is not shared with third parties for any other purposes.
F. Measures for the Secure Use of Forms
1. Prevention of the misuse of forms
a. Type of data
To prevent the misuse of forms, the function "Friendly Captcha" is used. Friendly Captcha serves to exclude mass machine use of the following forms:
- Newsletter sign-up
- Contact form
- Registration for subscription management
When a form containing the Friendly Captcha widget is called up, a puzzle request is automatically sent from the user's device. Friendly Captcha collects the following log data:
- the request header User Agent, Origin, and Referrer
- the puzzle itself, which contains information about the account and website key of the form provider it is connected to
- the widget version
- a timestamp
Friendly Captcha stores an anonymized counter for each IP address for dynamic scaling of puzzle difficulty on the edge network to detect malicious users and minimize the blocking of legitimate users. This data is stored separately from the rest of the data and cannot be linked to specific websites or other things. We anonymize IP addresses with a one-way hash of certain values so that they cannot be personally identified. When using Friendly Captcha, no other information or personal data, such as your name, email address, or online profiles, is requested.
b. Legal basis
The legal basis for the data processing is Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 TTDSG. The token is used to ensure the security of communication through forms and prevent misuse. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR. The use is essential for the operation of the mentioned forms. Consequently, there is no possibility of objection on the part of the users.
c. Data deletion
The data collected when using Friendly Captcha is anonymized.
2. Securing communication through forms
- Type of Data
To protect the integrity of the data entered into a form while the form is being transmitted, a digital token is retrieved from the MPG servers and transmitted back when the completed form is submitted. The token csrf_token is used to secure the communication through the following forms:
- Newsletter sign-up
- Contact form
- Registration for subscription management
b. Legal basis
The legal basis for the data processing is Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 TTDSG. The token is used to ensure the security of communication through forms and prevent misuse. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR. The use of the token is absolutely necessary in order to operate the mentioned forms. Consequently, there is no possibility of objection on the part of the users.
c. Data deletion
The MPG does not store any data when using the token.
G. Data Transmission
The management and storage of your personal details is carried out by selected services
- Newsletter (Section E)
- Contact form (Section F)
- Registration for subscription management “abo.mpg.de” (Section G)
within the scope of commissioned data processing on systems of our service providers.
Your personal data are only transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data are not shared with third parties for any other purposes.
I. Rights of individuals affected
As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:
- Information (Article 15 GDPR)
- Correction (Article 16 GDPR)
- Deletion (Article 17 (1) GDPR)
- Restriction of processing (Article 18 GDPR)
- Data transmission (Article 20 GDPR)
- Revocation of processing (Article 21 GDPR)
- Revocation of consent (Article 7 (3) GDPR)
- Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority (BayLDA), Postfach 1349, 91504 Ansbach, Germany.
Right of appeal to the supervisory authority (Art. 77 DS-GVO). This is for the MPIE:
Die Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen